Initial $2k - Devcon Activation
Cafe Takeover:


Allocate part of the funds to rent or reserve a cafe space for the duration of Devcon. This will be your base for distributing free coffee and drinks to attendees, fostering engagement.
Expected cost: ~$600

Beverages & Refreshments:
Purchase and distribute free coffee and drinks to create an inviting environment and attract attendees to your activation.
Expected cost: ~$400.

Videography & Photography:
Hire a professional photographer and videographer to document the event, ensuring high-quality content that can be shared on social media and leveraged for future promotions.
Expected cost: ~$800.




Next $2k - 
“The Vibes Don’t Lie” at Miami Art Basel)
 Boiler Room-style atmosphere with DJs, food, drinks, and vibes. Venue rental and audio-visual setup are crucial for a great experience.


Venue & Setup:
Expected cost: ~$1,200.


DJ Performance 


Hire local DJs and culture icons for both performances and panel discussions, ensuring a vibrant mix of music and cultural conversation.


Expected cost: ~$500.
Promotions & Marketing:


Allocate the remaining funds to promote the event across social media, partnerships with local influencers, and digital campaigns to ensure maximum visibility and attendance.
Expected cost: ~$300.




Adjustments for Partial Funding:
If full funding is not reached:


Prioritize High-Impact Elements: Focus primarily on the Devcon activation. Since this is your first interaction, it will serve as a high-visibility platform. Prioritize securing the cafe and providing refreshments, potentially scaling back on videography or opting for a single videographer instead of both a videographer and photographer.


Minimize Event Costs: For “The Vibes Don’t Lie,” explore smaller venues or partner with local businesses to host the event at reduced or no cost. Scale down the panel portion and focus more on the DJ sets to minimize speaker fees.


Crowd-Sourced Media: Leverage user-generated content or volunteers to document the events in case hiring a professional photographer/videographer becomes cost-prohibitive.
